Exhibitor Booking

Preparation  

Before you complete the process, please ensure that you:

- Are aware of the packages and functions that you wish to confirm

- Have your company VAT registration number available (if applicable)

VAT and Polish Złoty (zł‎)

The rates throughout this process are quoted in Polish złoty (zł‎). 23% VAT is chargeable on all packages in Poland and will be applied to functions and packages at the end of the process. 

Payment

Our preferred payment method is bank transfer.

Shortly after completing the registration process you will receive a confirmation email which includes a registration summary. 

Accounts will generate a VAT invoice within 30 days of your booking. Your booking is fully secured on receipt of payment. 

Queries 

If you have any event or registration queries, please email info@efeeworldconference.com

Company Details

Please ensure that you include your invoicing address.

Address

Marketing

Booth Preference

Please take a moment to view our live floorplan and include your booth preferences below.

The exhibition will be setup across 2 floors within the ICE Krakow Congress Centre, click here to view an image of the space.

If you plan to purchase sponsorship packages, please be aware that: 

  • Platinum level includes a pre-agreed area
  • Gold level includes 2 booths
  • Silver level includes 1 booth.

If you have already taken the opportunity to hold a booth or you are a Platinum sponsor it isn't necessary to provide booth numbers below.

This website is hosted by Tyler Events Ltd., which is collecting registration data on behalf of EFEE. The personal data you provide via the website will be used by Tyler Events Ltd. and EFEE in order to administer the event. Some of your personal information will be shared by Tyler Events Ltd and EFEE with other third parties who are assisting in carrying out this event, such as hotels to book your accommodation and social events. We have taken steps, including, where possible, appropriate contractual agreements, to ensure that all such entities keep your data confidential and secure. If you have any questions about how your personal information is used, or if you wish to exercise any of your rights to have access to, rectify or delete it, please contact info@efee.eu  

 

 

Is your organisation an EFEE Corporate Member

Would you be interested in receiving information surrounding EFEE Corporate membership?

Where did you hear about the conference

Booth Name

Please enter the organisation name you would like to appear in the programme and above your exhibition booth below:

Shell Scheme Setup

Conference Exhibition Options

Please reconfirm the exhibition package you wish to purchase from the options below. If a package has already been selected it will already appear, please click continue if this is correct.

Gold sponsorship packages include 2 exhibition booths, Silver sponsorship packages include 1 exhibition booth. If you select a Gold or Silver package it may not be necessary to purchase a separate exhibition booth.

Our Platinum sponsorship package includes an exclusive exhibition space in the heart of the exhibition, which will be pre-allocated. 

Values are displayed in Polish Zloty (PLN) and exclude VAT.

PLN zł

AMOUNT
PLN 17,100.00
TOTAL

Each exhibition booth purchase includes:

  • 3m x 2m Booth
  • 3 exhibitor representatives
  • 2 chairs, 1 table and a waste bin
  • 1 X electrical outlet (230 VAC, 3kW)
  • Complimentary WI-FI
  • Free listing on the conference website within the conference programme
AMOUNT
PLN 28,400.00
TOTAL

Our Silver Sponsorship Package includes:

  • 1 x 3m x 2m exhibition booth and up to 3 exhibitor representatives
  • 1 x Full conference place with access to the technical presentations
  • 3 x Tickets to the prestigious Polish Gala Dinner
  • 3 x Tickets to the Kraków Welcome Celebration    
  • Your logo, hyperlink and silver level sponsorship recognition on the EFEE website
  • Your logo will be featured in all conference literature
Plus a choice of one of the following functions:
  • Monday Lunch                       The opportunity to personalise and brand the Monday lunch
  • Tuesday Lunch                      The opportunity to personalise and brand the Tuesday lunch
  • Monday Coffee Break            The opportunity to personalise and a brand Monday coffee break
  • Tuesday Coffee Break           The opportunity to personalise and a brand Tuesday coffee break
  • Demo Stage Presentations    2 x 20 minute presentations on the exhibition demonstration stage
AMOUNT
PLN 56,150.00
TOTAL

Our Gold Sponsorship Package includes:

  • 2 x 3m x 2m exhibition booths and up to 6 exhibitor representatives
  • 2 x Full conference representatives with access to the technical presentations
  • 6 x Tickets to prestigious Polish Gala Dinner
  • 6 x Tickets to the Kraków Welcome Celebration    
  • Your logo, hyperlink, company profile and gold level sponsorship recognition on the EFEE website
  • Your logo featuring in all conference literature

Plus a choice of one of the following options:

  • Conference Bag                                Your company logo will be displayed on the conference bag 
  • Event Team Shirts                             Your company logo will be displayed on the event team polo shirts
  • Polish Gala Dinner                            Your company logo will be displayed throughout the venue and printed on collateral
  • Wi-Fi                                                   Your company name will appear on the primary Wi-Fi network for the duration of the conference
  • Conference App                                Your company branding will be feature on the landing page of the conference app
  • Conference Programme                    A full page advert on the back cover of the conference brochure
  • USB Proceedings Memory Stick       Your logo printed onto the proceedings memory stick
  • Kraków Welcome Celebration           The opportunity to personalise and brand the conference welcome evening (this function includes drinks, food and entertainment). 

 

AMOUNT
PLN 91,375.00
TOTAL

Our Platinum Sponsorship Package includes:

  • Over 18 sqm of exhibition space in the heart of the exhibition and up to 6 exhibitor representatives
  • 3 x Full conference representatives with access to the technical presentations
  • 9 x Tickets to prestigious Polish Gala Dinner
  • 9 x Tickets to the Kraków Welcome Celebration    
  • Your logo, hyperlink, company profile and platinum level sponsorship recognition on the EFEE website 
  • Your logo featuring in all conference literature
  • Exclusive headline sponsorship references on all promotional material

Plus:

  • Conference Lanyards                                Your company logo printed in colour onto the conference lanyards

 

Sponsorship Item

If you have selected a Gold or Silver sponsorship package, please included your preferred item here. A member of our team will contact you to confirm. 

Additional Items

Please select the number of additional items / tickets you require in the field provided.

Values are displayed in Polish Zloty (zł‎) and exclude VAT.

PLN zł

Opening Celebration Event | Sunday 21 September

Our opening celebration will be held on Sunday, 21 September at the ICE Krakow Congress Centre. As well as the official opening of the conference, this year the event will feature food, wine and coffee.

The event is a great opportunity to network and start your conference experience. 

3 tickets to this function are already included with each exhibition booth. Please select any additional tickets you require here. 

AMOUNT
PLN 260.00
TOTAL

Stara Zajezdnia Krakow Networking Dinner | Monday 22 September

Our Stara Zajezdnia Krakow networking dinner includes local entertainment, gourmet traditional food, entertainment and locally brewed Polish ales.

Places at this unique dinner will be in high demand and available with conference registration.

Entry includes: Welcome drink, gourmet traditional food, wine, coffee and entertainment.

AMOUNT
PLN 500.00
TOTAL

Conference Proceedings

The conference proceedings are offered in digital format on a secure flash drive or printed. A copy of the proceedings is included with conference attendance and sponsorship packages (1 copy for silver sponsors and 2 copies for gold sponsors).

AMOUNT
PLN 325.00
TOTAL
AMOUNT
PLN 400.00
TOTAL

Exhibition Demonstration Stage

We are offering exhibitors the opportunity to present on our demonstrating stage located within the exhibition hall. 

Sessions will be allocated based on 25 minutes (20 minute presentation with 5 minutes for questions). Full audio visual equipment will be made available. 

If you choose to purchase a presentation slot we will contact you shortly after booking to schedule your presentation. 

AMOUNT
PLN 1,600.00
TOTAL

Advertising Opportunities

Please select the number of adverts you wish to purchase.
AMOUNT
PLN 1,500.00
TOTAL
AMOUNT
PLN 2,150.00
TOTAL
AMOUNT
PLN 1,850.00
TOTAL
AMOUNT
PLN 2,050.00
TOTAL

Exhibition Representatives

Please confirm the number of representatives you plan to bring to the conference:

We will contact you in due course to confirm their details

Company Representatives

Please select the number of additional representatives or full conference places you wish to purchase.

Please note: 3 exhibitor representatives (with access to the exhibition only) are included with each booth purchase.

AMOUNT
PLN 2,050.00
TOTAL
Including access to the exhibition only
AMOUNT
PLN 2,500.00
TOTAL
Including access to the technical presentations and exhibition

Additional Notes

Please include any additional comments surrounding your booking including any notes surrounding your location or the booth structure.

Summary

Please check your booking, review the terms and conditions and click 'Submit' at the bottom of the page to proceed.

The rates displayed below include Polish VAT which is applicable on all elements.  

Terms and Conditions
Exhibition bookings are considered confirmed once full payment has been received. *Cancellation* In the event you wish to cancel your booking the following charges will apply: - An administration charge of 1,100 PLN will be applied up until 90 days prior to the conference - 25% within 90 days of the conference - 50% within 60 days of the conference - 100% within 30 days of the conference Cancellations must be advised in writing by the booking owner. *Insurance* Whilst every precaution is taken to protect your property during the event, responsibility cannot be accepted for any loss or damage that befalls the personnel or property of any exhibitor howsoever caused. Exhibitors are reminded of their responsibility to carry adequate insurance both before and during the event. You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties. In addition to this you should protect your outlay against Abandonment and Cancellation or Curtailment of the event due to reasons beyond the control of the Organiser. *Damage & Loss* The venue and the organiser accept no responsibility for damage or loss of materials introduced into the venue by exhibitors and/or their contractors. You should take every step to ensure the security of your stand and the items contained within, with the recommendation that insurance be undertaken where applicable.

Thank You

Thank you for submitting your booking. 

Payment will be required to guarantee your booking. You will receive an invoice shortly.

Please close your browser or click the button below to be redirected to the conference website, the process is complete.

https://www.efeeworldconference.com
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